Corporate Secretary

The Social Security Board invites qualified and professional applicants to apply for the post of  Corporate Secretary. 

This position provides comprehensive administrative support to the Board of Directors, ensuring compliance with fiduciary duties, corporate governance standards, efficient coordination of the Board meetings, and managing statutory and regulatory requirements. The role also involves overseeing the preparation and coordination of the Annual Reports and maintaining key documentation to ensure the Board operates effectively and transparently.

Major Responsibilities

• Organize and facilitate the preparation, scheduling, and documentation of the Board and Committee meetings, including agenda preparation, dissemination of materials, and minute-taking.
• Advise the Board and executive leadership on corporate governance best practices and ensure compliance with legal and statutory obligations.
• Maintain accurate and up-to-date corporate records, including minutes, resolutions, and Register of Directors.
  

Compliance and Reporting:

• Ensure that the Board complies with applicable statutory requirements and statutory reporting to other governmental agencies.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Liaise with department heads to coordinate and oversee the preparation and filing of the Annual Reports.
• Ensure that all Board of Directors resolutions are properly documented.

Communication:

• Serve as the key point of contact between the Board and senior management, ensuring timely and efficient flow of information.
• Facilitate communication between the Board and regulatory authorities.
• Draft, review, and distribute governance related documents, including Annual Reports, Board policies, and terms of reference for the Board’s Subcommittees.

Records Keeping  and Document Management:

• Maintain corporate governance documents, ensuring proper storage and retrieval of all Board-related materials.
• Ensure the Board’s records such as the Register of Directors and conflict of interest disclosures, are accurate and updated.
• Maintain the company’s records, including minutes of board meetings and general meetings, and ensure they are kept up to date and in compliance with legal requirements.

Other Duties:

• Support the Board in Strategic Planning and risk management processes.
• Carry out any other duties as requested by the Board of Directors and/or Chairperson.

Requirements of the position:

A) Education

Bachelor’s degree in Business Administration, Law or Paralegal Studies or related Discipline

                                                                PLUS

Five (5) Years of Experience in related field.

B) Knowledge, Skills & Abilities

• Working knowledge of Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Attention to detail and commitment to excellence demonstrated by the delivery of quality and timely outcomes.
• Strong interpersonal skills and the ability to work well with people at all levels.
• Attention to detail and accuracy.